Early Alert Referral System at UK – Connecting the Classroom to Advisors and Back Again for Overall Student Success

Faculty and instructional staff will soon be receiving an email introducing/reminding them of the Early Alert Referral System.  This system is an early intervention tool that allows faculty and designated university personnel to submit information regarding academic and behavioral issues that usually present obstacles to student success. (See more about the research literature and documentation on the importance of Early Alerts at the University of Kentucky.)  Start submitting early alerts now as appropriate to allow ample time for outreach, intervention, and resolution. The first six weeks of the semester are critical to student success.

The Academic Alert System (attendance, homework, poor grades on quizzes, etc.) is overseen by Undergraduate Education.  Once an academic alert is submitted, an email is instantaneously sent to the student and their academic advisor.  The student is instructed to contact their advisor and/or their instructor to resolve the academic issue in question.  The academic advisor contacts the student promptly to discuss the issue.  (See the example email message to the student here – and the email message to the assigned academic advisor here.) Last year, there were approximately 10,000 academic alerts submitted, with 6,500 in the fall semester alone.

Here are the different kinds of academic alerts that faculty and teaching staff should use to help connect with the student’s advisor directly:

  • Missed Classes: Student has a high number of absences at any point during the semester. You are concerned that a student has stopped attending your class.
  • Habitually Late: Student is frequently and/or disruptively late on a consistent basis.
  • Homework Not Submitted: Student never, rarely, or inconsistently turns in assignments. You are concerned that a student has not turned in the first few assignments for your course.
  • Homework Quality Poor: Student’s submitted work is substandard or incomplete.
  • Poor Performance on Tests or Quizzes: Student’s exam or quiz grades indicate he/she is not grasping the material. Student’s grade is in jeopardy, or may be in the future if this level of performance continues.
  • At Risk of Failing Course: Student is likely to fail course unless drastic changes are made, or you believe student should consider withdrawing from your course.
  • Planning to Leave UK: You believe a student may be planning to leave the University.

The Behavioral Alert System focuses on safety, disruptive behaviors, personal/non-academic issues. Reports are handled via the Community of Concern group in Student Affairs. Once a behavioral alert is submitted, an email is instantaneously sent to the Community of Concern team, which determines whether immediate action or continued monitoring of the situation is required.  Last year, there were approximately 550 behavioral alerts submitted, involving 350 unique individuals.

Here are the different kinds of behavioral alerts that faculty and teaching staff can report to the Community of Concern:

  • Disruptive Behavior: Student demonstrates disorderly, abusive, drunken, violent or excessively noisy behavior or expression, or behavior that impairs or disrupts University processes.
  • Act Which Threatens Safety: Student threatens or commits physical violence against self or other persons.
  • Harassment: Student demonstrates conduct that is sufficiently severe, pervasive, or persistent to interfere with another individual’s work, academic or program participation, or creates an environment that a reasonable person would consider intimidating, hostile or offensive.
  • Health Risk: You are concerned about a student’s physical health based on his/her inappropriate behavior and/or inappropriate actions.
  • Damage to Property: Student defaces, disfigures, damages, or destroys property belonging to the University or Member of the University community.
  • Medical Attention: Student is experiencing or has experienced an illness or injury that could be or is affecting his/her academic standing and/or behavior.
  • Mental Health: You are concerned about a student’s mental health based on his/her inappropriate behavior and/or concerning communication[s].
  • Planning to Leave UK: You believe a student may be planning to leave the University. (Only the student’s academic advisor will be notified.)
  • Other: To be used ONLY when no other alert type fits your need.

For detailed instructions on how to submit early alerts, see the UGE website.

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About UK Student and Academic Life

Undergraduate Education is now recreated within the Division of Student and Academic Life in the Provost's Office at the University of Kentucky.
This entry was posted in Academic Alerts, Retention, Student Success and tagged , , . Bookmark the permalink.

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